Last updated: October 2026

Workers Comp Code 8810: Who Qualifies for the Clerical Code

In Texas, one non-office duty moves a clerical employee’s total payroll out of code 8810.

What Workers Comp Code 8810 Covers

Under the Texas Department of Insurance’s Basic Manual, code 8810 applies only to employees doing office work exclusively, such as bookkeeping, record keeping and correspondence. Not every office worker qualifies for the clerical rate.

The Physical Separation Requirement That Determines Eligibility

The same Texas rule also requires the work area to be physically separated from other operations by structural partitions.

Mixed-Duty Employees Lose Their Clerical Rate Entirely

In Texas, an employee who splits time between desk work and any other duty loses the clerical classification. That employee’s total payroll goes to the highest rated classification of operations they are exposed to, and code 8810 is not eligible for division of payroll.

State Funds and Multistate Employers

Four states run their own workers’ comp funds: North Dakota, Ohio, Washington and Wyoming. Who must buy from each fund differs by state, and the workers comp guide explains the rules for each. Wyoming bases its premium rates on the business’s classification under the North American Industry Classification System.

Employers operating across multiple states should confirm that each location's office setup meets the physical separation standard under that state's rules.

Check Your Clerical Assignments Before the Next Audit

Pull every employee currently assigned to the clerical classification on your workers compensation policy. Compare job descriptions against what each person actually does on a daily basis, not what they were hired to do. If any of those employees set foot in operational areas as part of regular duties, reassign them to the correct workers comp class code now.

Document everything: written job descriptions, office floor plans, and signed employee acknowledgments restricting operational area access. Share these with your insurance broker before renewal.

This is not legal or financial advice. Consult a qualified professional for your specific situation.